Are you struggling with time management? If you're busy all day long and yet feeling stressed out, overwhelmed, not exactly accomplishing what you know are the key things you need to accomplish to bring in more income, have a better lifestyle, and create more time in your day, you will benefit from learning time management skills.
- not accomplishing your goals?
I have the solution in 5 simple steps that you can apply to your day to create magnitude and really maximize your time. These are 5 things that you can do to clarify how to take care of your time so it is being used to its highest and best use.
Step 1. Start writing things down. It’s not possible to remember every detail and priority. Create an action step and a to-do list. I suggest you create it the night before for the next day. Today you want to write the list that what you're going to do, the action steps you're going to accomplish for tomorrow.
Step 2. Once you’ve compiled your to-do list, you’ll need to prioritize it. Label it A, B, and C. 1, 2, and 3.
All the 'A' items are urgent and important income producing activity - activity that's going to drive you to your dream life. You're going to label everything that's that included in that category as an 'A,' and you're going to go through and label it A1, A2, A3, A4.
You're going to do the same things with 'Bs', the same thing with 'Cs, and then you're going to start your day by attacking item in order, number 'A1,' then you're going to go to 'A2,' et cetera. That's how you're going to get the most done in your day, and make sure that your day is filled with doing the most important things first.
Step 3. This step is so important because now that you've written it down and prioritized it, you need to get focused. One thing at a time. The idea of multitasking is a myth. Studies have proven that you are not really multitasking, you're simply jumping quickly from one thing to another, which wastes time. Stay focused on one thing at a time. To focus, you must commit yourself to the task at hand. You literally need to say, "This is what I'm going to be doing right now, and nothing else." Once it is accomplished, refer to your list and then move on to that item. As you're going A1, A2, A3, just simply follow the list and get it done.
Step 4. An important element in focusing is a technique called time blocking. When there are multiple tasks on your list you need to block out time in your schedule. For example, maybe you want to clean out the garage or you want to make those calls to your specific target audience. You may be following up on your leads, or maybe you're taking care of your taxes and paperwork on your computer. Whatever the task is, block out time in your schedule.
Maybe it's Monday and you're planning your week, you want to block out Wednesday morning from 9 to 10:30. That block of time is only going to be used doing returning emails. From 3 to 4, you're going to be making phone calls to follow up clientele. Whatever the case is, you want to block out sections of your calendar. Do this for your entire week. By scheduling chunks of time to focus on those priorities you’ll accomplish them more easily.
Step 5. This step trumps everything else, because when you do all the other items and you forget this one, well you're still going to get pulled off track. Number 5 is guard your time. It is the number one resource you cannot replace. Time is your number one resource and when it's gone, it's gone forever. Protect it. Protect it as you would protect anything else of value in your life.
During your day, there will be occasion for interruptions. If someone calls you up with an emergency, make sure it's your emergency, not just theirs. When you're interrupted, make sure to communicate that you're focused on your one thing, or you've got a time block, and the time block for interruptions is Friday afternoon, maybe. Absolutely protect it. Be clear. Work your schedule and let it guide you as to what you're going to be doing every single moment of every day. Guard your time.
We have 5 simple steps. 5 steps that you can do to absolutely get clear with your time, so that you absolutely make sure to manage your time effectively to get everything that you want done.
- Write it down. Make sure you've got that list of Action items in front of you.
- Prioritize those action items so that you know what to be doing first, second, third.
- Next you want to take one thing at a time, so one item off of that action item, focus on it, get it done.
- In your schedule absolutely create time blocks for those major projects that you want to accomplish.
- Guard your time with your life so that you actually get done, and get led to the dream life that you know you want.
These are 5 techniques that you can utilize to manage your time more effectively. Use them, let me know your comments and questions on them, because I want to make sure that your sales are getting closed, and your business thrives.
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Thank you so much and I look forward to seeing you again soon. Watch for the next video training.